Administrative and Human Resources Assistant - UNV - East Jerusalem

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Details

Mission and objectives

The OCHA oPt office was established in late 2000. The office was established in response to the deteriorating humanitarian situation in the West Bank and Gaza caused by military incursions and closures mobility restrictions imposed on the Palestinian civilians, local and international service providers.

Context

The Office for the Coordination of Humanitarian Affairs (OCHA) in the occupied Palestinian territory has responsibility for inter-agency coordination in complex emergencies and in natural disasters. In the context of the deteriorating humanitarian situation in the occupied Palestinian territory, the OCHA Office has a specific responsibility for (a) disseminating information and policies to the humanitarian community, authorities and donors, as well as supporting resource mobilization efforts; (b) assisting in the identification of humanitarian priorities and needs and the coordination of resource mobilization efforts; and (c) disseminating information on the impact of complex emergencies, response thereto and the need for international assistance

Task description

Human Recourses :

• Assists in general human resources activities to include initiation, processing, review, monitoring and following-up on actions related to the administration of the unit’s human resource activities. This includes support in the recruitment of national staff, support in job classification reviews, separation of staff members, etc., ensuring consistency in the application of UN rules and procedures.
• Supports the recruitment processes for the OCHA oPt office by assisting in the preparation of vacancy announcements, reviewing of applications, and providing a short list to hiring managers.
• Attends interviews, acts as HR representative and drafts interviews reports.
• Assist in the facilitation of recruitment verifications of the selected candidates by initiating and following up on reference checks and academic verifications, ensuring completion of pre-recruitment formalities.
• Assists in planning, organizing, and administering written assessments related to recruitment of general service and other categories of staff.
• Assists in Sending out rejection/regret letters and other HR Actions.
• Maintains and reviews organizational staffing tables.
• Supports in the onboarding processes and in the separation process, to include conducting exit interviews for separating staff and assists in final arrangements.
• -Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Maintain digital recruitment files, track recruitment progress, and update trackers as required.

General Administration:

• Assists in recording and maintaining of Petty Cash or Imprest account records or receipts.
• Assists in monitoring and preparing calculations related to cost sharing arrangements and cost recovery with other UN Agnencies.
• Perform other Administration related tasks as requested.

Assignment requirements

Relevant experience: 2 years

Languages:

• Arabic, Level: Fluent, Desirable
• English, Level: Fluent, Required

Required education level

Bachelor's degree in Administration, HR , General Services

Competencies and values

• Accountability
• Adaptability and flexibility
• Creativity
• Planning and organising
• Professionalism
• Self-management

Skills and experience

• Up to 2 years of relevant experience in Human resources functions.
• Other desired/mandatory required technical knowledge;
• Experience in g general administration is required
• Experience in data collection, analysis, reporting and presentation using Office 365 suite mainly excel and PowerPoint is required.
• Proficiency in Microsoft Excel, or other reporting tools is require
• Strong analytical and problem-solving skills is desirable.
• Proven ability to design and improve tracking systems.
• Strong organizational and time management skills.
• Excellent communication and reporting abilities.
• Ability to work independently and collaboratively.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Have affinity with or interest in volunteerism as a mechanism for durable development, and the UN system.

Area(s) of expertise

Administration, Human resources, Information technology

Other information

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.

Living conditions and remarks

• As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in Jerusalem . National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions . monthly VLA 5400ILS paid monthly

Inclusivity statement

• United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

• Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Scam warning

• The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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